Pack 11 Reimbursement Requests FAQ

Frequently asked questions for Pack 11 Reimbursement Requests

Which form should I use?

Den Leaders, Committee Members, and Event Chairpersons:

If you are requesting a reimbursement for expenses related to a den or pack event, please use the Event Reimbursement form. These expenses would include purchasing items for use in den meetings, pack meetings, or for special events like the Pinewood Derby. Please be sure to specify the general purpose for which the materials were purchased in the Purpose or Event section.

Parents and Scouts:

If you are requesting a reimbursement for expenses for a Scout from their Scout Account, please use the Scout Account Reimbursement form. Be sure that all information is legible.

Where are the forms?

Right here!

Download pack11_event_reimbursement_v2.xls
Download pack11_scout_acct_reimbursement_v2.xls

What expenses can be reimbursed?

In most cases the expenses for meetings and events will be approved in a committee meeting prior to the event. If Den Leaders or Event Volunteers are not sure about an expense, they should contact the Treasurer or Cub Master directly.

For Scout Accounts the general rule is that it must be something related to a scouting activity. Examples include:

• All items purchased at the Scout Store such as uniforms, patches, and insignia (including on-line orders)
• Camp fees for a Boy Scouts of America camping program
• Items needed to attend a Boy Scouts of America camp such as a sleeping bag, flashlight, or pack hiking.

What kind of receipt is required?

All receipts must be itemized. Some stores provide detailed descriptions of each item and are easy to read. For detailed receipts just include the store name and the total to be reimbursed from that receipt. If they don’t please be sure to specify what items were purchased. You may write the detail clearly on the back of the form.

General terms like, Uniform Shirt, Bandanna, Slide, Uniform Patches are fine. We don’t need each individual patch or insignia listed separately.

If you purchase camping equipment or other items we need to know what the item was such as a water bottle, flashlight, or sleeping bag. We don’t need sizes or brands as long as we can match your description to the price listed on the receipt for that item.

What if I am not sure if an expense should be reimbursed?

The best approach would be to contact the Treasurer or Cub Master before submitting the reimbursement request. The may ask you to include additional information to clarify the reason why a specific item is being reimbursed.

What if I submit a request and one item doesn’t qualify for reimbursement?

We will reimburse you for the items that are considered reimbursable. If one item doesn’t seem to qualify we will deduct the amount of that item from the total you requested.